Privacy & Data Module
In a world where data has become the keystone of organizations, safeguarding privacy and managing data have emerged as critical challenges.
This advanced feature allows you to monitor in real time the discrepancies between the data processing activities declared in your record and the personal data actually used by your staff. This helps you to detect non-compliant uses and take corrective measures promptly.
The Top 6 Features of the Privacy & Data Module
1. Record of Processing Activities
The Record of Processing Activities is an essential tool for mapping out personal data processing activities within your organization.
Example:
You can record data processing activities related to human resources, customer management, or marketing communications.
2. Managing Data Subject Acces Requests
The Privacy & Data Module enables you to efficiently handle Data Subject Access Requests from data subjects, in compliance with each local regulation. You can easily record and track requests, verify the identity of requesters, and provide the required information within the given deadlines.
3. Monitoring data risks with PIAs (Privacy Impact Assessment)
PIAs are key tools for assessing data protection risks and determining necessary mitigation measures.
Example:
You could perform a PIA for a new sensitive data processing project, such as health data or biometric data.
4. Compliance with Data Protection Regulations
The Privacy & Data Module assists you in verifying your organization’s compliance with various data protection regulations, such as GDPR, the CCPA (California Consumer Privacy Act), or Brazil’s LGPD (Lei Geral de Proteção de Dados).
Asie-Pacific (APAC)
| Australia | Indonesia | New Zealand NZISM | South Korea |
| China DNSIP | Japan | Philippines | Taiwan |
| Hong Kong | Malaysia | Singapore | |
| India ITR | New Zealand | Singapore MAS TRM |
Americas
| Argentina | Canada | Colombia | Mexico |
| Bahamas | Chile | Costa Rica | Peru |
United States
US Federal Data Security Laws :
| COPPA | HIPAA | FAR 52.204-21 | SOX |
| GLBA | FACTA | NISPOM | FINRA |
| DFARS 252.204-70xx | NERC CIP | FDA 21 CFR 11 |
US State Data Security Laws :
| CA SB 1386 | MA 201 CMR 17.00 | NY DFS 23 NYCRR500 | OR 646A |
Europe, Middle East, and Africa (EMEA)
| Austria | France | Norway | Sweden |
| Belgium | Germany | Poland | Switzerland |
| Czech | Greece | Portugal | Turkey |
| Republic | Ireland | Russia | UAE |
| Denmark | Israel | Slovak | UK |
| EuroPrivacy | Italy | Republic | |
| ePrivacy | Luxembourg | South Africa | |
| Finland | Netherlands | Spain |
5. Security Incident Management
In case of a data breach or security incident affecting personal data, the Privacy & Data Module allows you to manage and track incidents, assess their impact, and implement appropriate corrective measures.
Example:
You will be able to notify supervisory authorities and inform affected individuals if necessary.
6. Continuous Monitoring of Discrepancies between the Record of Processing Activities and the Actual Use of Personal Data (add-ons):
This advanced feature allows you to monitor in real time the discrepancies between the data processing activities declared in your record and the personal data actually used by your staff. This helps you to detect non-compliant uses and take corrective measures promptly.
The 9 features common to all Modules
As part of the Smart Global Governance Modules, the common features are shared across all Modules to ensure a consistent user experience and simplify learning and onboarding. Here’s a more detailed overview of the 9 common features:
Compliance Evaluations
Compliance evaluations allow you to regularly check whether your organization meets applicable standards and regulations. You can schedule internal and external audits, assign responsibilities, track compliance status, and generate detailed reports. Evaluations can be tailored to your organization’s specific needs.
Example: Assess your organization’s GDPR compliance using a custom questionnaire, then generate a report to identify areas for improvement.
Risk Mapping
Risk mapping allows you to visualize the risks your organization faces and understand their relationships. Risk maps are customizable and can be tailored to your organization’s specific criteria.
Example: Create a risk map for data protection, illustrating different types of risks, their impact, and Controls in place.
Document Management
Document management centralizes all documents related to compliance and risk management, thus facilitating their access and organization. You can store policies, procedures, audit reports, and training documents, while controlling access and versions.
Example: Store and manage all documents related to your organization’s privacy policy, incident response procedures, and GDPR compliance evaluation reports.
Risk Registry
The risk registry centralizes all identified risks related to your organization. You can prioritize risks, assign owners, and implement action plans to mitigate them. Risks can be tracked and updated regularly. Example: Create a risk registry for data protection, including risks of data leakage, non-compliance, and identity theft.
Example: Create a risk registry for data protection, including risks of data leakage, non-compliance, and identity theft.
Training Management
Training management allows you to plan, track, and evaluate your staff’s training related to risks and compliance. You can create customized training paths, track each employee’s progress, and generate reports on training effectiveness.
Example: Plan a data security awareness training for all your staff, tracking their progress and evaluating the impact of the training on the organization’s security level.
Évaluation et analyse des risques
Risk evaluation and analysis allow you to identify potential risks and assess their impact on your organization. Risk analysis tools facilitate data visualization and informed decision-making.
Example: Use risk analysis to assess the potential impact of a data breach on your organization and identify appropriate preventive measures.
Incident Management
Incident management allows you to track and resolve incidents related to data protection and compliance. You can record incidents, assign owners, track corrective actions, and generate reports on resolved incidents.
Example: Track data breach incidents and implement corrective measures to avoid similar incidents in the future.
Meeting Management
Meeting management allows you to prepare, organize, and follow up on meetings related to risk management and compliance. You can set the agenda, participants, date, and documents to share, facilitate note-taking during the meeting, and ensure follow-up on decisions and actions to be undertaken.
Example: Organize a data protection committee meeting to discuss recent incidents, share lessons learned, and define actions to improve data security.
Control catalog and Collaborative Action Plans
The Control catalog gathers all the actions and procedures needed to mitigate identified risks. Collaborative tools allow you to create and track action plans, involving all relevant stakeholders.
Example: Develop an action plan to strengthen data security, involving measures such as staff training, password policy implementation, and security software installation.
Interoperability in the Privacy & Data Module
The Privacy & Data Module, integrated with the Integrated Risk Management Module, leverages interoperability to optimize the management of data protection and privacy compliance requirements. This integration offers numerous benefits, structured around four key pillars:
Centralized Requirement Management
Interoperability facilitates the correlation of requirements from various regulations and standards, such as GDPR, CCPA, and ISO 27001. By linking them together, the Module enables centralized management and streamlined monitoring of common requirements, avoiding duplication of efforts and saving time and resources.
Example:
By identifying common data protection requirements, the Privacy & Data Module allows centralized management, ensuring optimal compliance.
Conflict Detection and Resolution
Interoperability quickly detects conflicts or inconsistencies between different data protection and privacy requirements. This functionality enhances requirement quality and strengthens compliance.
Example:
If a requirement from GDPR conflicts with a requirement from CCPA, interoperability will identify and resolve them promptly.
Documentation Resuability
When requirements from different standards and regulations are documented using interoperability, it becomes possible to apply the documentation of one requirement to other similar standards or regulations.
Example:
If your organization has already documented and implemented measures to address a specific GDPR requirement, that documentation can be reused for other regulations with similar requirements.
Enhanced Quality and Performance
Integrating the Privacy & Data Module with the interoperability of the Integrated Risk Management Module brings significant advantages in terms of efficiency, collaboration, and data sharing, thereby enhancing the quality and performance of data protection and privacy risk and compliance management.
The integration of the Privacy & Data Module with the interoperability of the Integrated Risk Management Module brings significant advantages in terms of efficiency, collaboration, and data sharing, thereby enhancing the quality and performance of data protection and privacy risk and compliance management.
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